Career Opportunities with The Lingenfelter Team

    Transaction Coordinator

    Busy Real Estate team seeking an energetic and motivated LICENSED real estate assistant to guide and expand our team.


    The right individual will be a self-motivated, disciplined, solutions and detail oriented professional. You will work closely with the teams Operations Manager who does not want to micro-manage and prefers to focus on business operations and growth.

    Responsibilities include but are not limited to: transaction coordination, listing management, handling phone calls, organizing and responding to emails, implementing systems and providing impeccable customer service to our clients.

    Basic skills required: Highly organized with great attention to detail and a top-notch multi-tasker! Excellent phone skills and proficient computer/technology skills as well as excellent grammar and writing skills. Experience with Dropbox, Google Docs, Gmail, Dotloop and MRIS a plus.

    Job Responsibilities Include:

    1. Listing Manager (Listing to Contract)
    • Oversee all aspects of seller’s transactions from initial contact to executed purchase agreement.
    • Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
    • Consult and coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
    • Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
    • Coordinate showings and obtain feedback.
    • Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
    • Coordinate all public open houses and broker open houses.
    • Input all listing information into MLS and marketing websites and update as needed.
    • Submit all necessary documentation to office broker for file compliance.
    • Input all necessary information into client database and transaction management systems.
    2. Transaction Coordinator (Contract to Closing)
    • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
    • Coordinate title/escrow, mortgage loan and appraisal processes.
    • Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
    • Regularly update and maintain communication with clients, agents, title officer, lender etc.
    • Submit all necessary documentation to office broker for file compliance.
    • Coordinate moving/possession schedules.
    • Schedule and coordinate final walk through and closing process.
    • Input all client information into client database system.
    • Schedule 30 Day, 90 Day and 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.
    To apply please forward a cover letter explaining why you would be an ideal candidate for this position in addition to a formal resume to


    “Joe did an excellent job helping me find a house.  We looked at several homes that weren’t up to our standards.  Joe was very professional in helping find a house for me and my daughter.  I would recommend Joe to all of my friends.  Thank you.  -Tim